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Founded in 1972, Crook County Soil and Water Conservation District was formed to offered technical assistance and restoration funding to landowners in a variety of program areas in order help them meet their restoration goals and management objectives. 

Oregon Soil and Water Conservation Districts were formed to provide for the conservation of the renewable resources of the state. Working together with local landowners, other natural resource organizations, and local, state, and federal governments, projects are planned and implemented that conserve natural resources, control and prevent soil erosion, conserve and develop water resources and water quality, preserve wildlife, conserve natural beauty, and promote collaborative conservation efforts to protect and enhance healthy watershed functions.

We Are Hiring!

Crook County SWCD is hiring for an Administrative Specialist position. This is a regular, at will, non-exempt, full-time position which serves as Office Specialist for the Crook County Soil and Water Conservation District (SWCD) and Crooked River Watershed Council (CRWC) in Prineville, Oregon. The position will be housed with the SWCD. The successful candidate will assist with grant and fiscal tracking, communication, and general office administration.

About the position

Key Responsibilites

  • 45% Clerical and general administration.  Prepare spreadsheets for reports, data/list management, mail merges, financial tracking, etc.  Periodically review the website pages and links and post social media updates.  Greeting office visitors, answering phones, and responding to public requests.  Tracking deadlines and communicating with partners, board members, and co-workers.

  • 25% Accounting and Fiscal Tracking.  Familiarity with General Accepted Accounting Principles (GAAP) to ensure restricted funds are tracked and projects stay within budget.  Reconciling statements, annual budget development, making bank deposits, and audit preparation are included in the accounting responsibilities.

  • 10% Board Meeting Preparation.  Office Specialist attend both SWCD and CRWC board meetings, take minutes and assist with the monthly treasurer’s report.  Meeting preparation will include sending out reminders, tracking motions, and ensuring any public notice requirements are met.

  • 10% Event Planning.  Both the SWCD and CRWC host annual meetings, outreach events, volunteer groups for projects, project tours and partnership collaborations.  The Office Specialist will support planning including scheduling, invitations, ordering, and coordination as needed.

  • 10% Other tasks as assigned and needed. 

Required Qualifications

  • Strong Communication skills.

  • Proficiency with Microsoft Excel, Word, Outlook, and PowerPoint.

  • Ability to work efficiently and independently.

  • Interact with and maintain harmonious relations with fellow employees, partners, and members of the public.

  • Advanced knowledge of office and accounting practices and procedures.

  • Knowledge of or capacity to learn Oregon budget and public meeting laws.

  • Detail oriented.

  • Valid Driver’s License.

Job Conditions

  • This is a sedentary role; however, standing, lifting and carrying may be required.

  • This role routinely uses standard office equipment such as computers, phones, and photocopiers.

  • This is a full-time position. Normal days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. with the flexibility of hours for evening meetings and weekend events. Additional hours may be required during special events.

  • Occasional travel is expected to potential field sites, workshops, training sessions, plus daytime and evening meetings outside the office.  Occasional overnight travel may be involved.

  • Although the District has some vehicles, occasional use of the employee’s own vehicle may be necessary (available reimbursement is based on mileage).

How to Apply

Click HERE for the complete job announcement.

 

Please email a cover letter, resume, and contact information for up to three references to andy.gallagher@oregonstate.edu with “Administrative Specialist” in the subject line. Applications are due by COB February 29, 2024.

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